Planning Your Project

The process begins with a phone consultation. During this conversation, we take the time to discuss:

• Your goals for the project 
• The type of property (residential, commercial, HOA, waterfront, etc.) 
• Any known constraints or requirements
   

In most cases, we will ask you to send photos of the existing space. This allows us to:

• Understand the site conditions 
• Determine whether we are the right contractor for your project 
• Provide more meaningful guidance early on
   

This initial step helps ensure everyone’s time is used efficiently.

Once we’ve established that we’re a good fit, we schedule an on-site visit to the property.

During the site visit, we:

• Walk the space in person 
• Identify structural and site constraints 
• Uncover the full scope of work 
• Brainstorm ideas and layout options 
• Discuss initial design concepts 
• Review material options
   

This meeting is also when we begin discussing:

• Feasible construction approaches 
• Code considerations 
• General project timeline expectations
   

Site visits apply to both residential and commercial properties.

Following the site visit, we narrow down:

• Appropriate materials based on location and exposure 
• Structural considerations 
• General construction sequencing
   

We also provide a high-level timeline, understanding that final timelines depend on engineering, permitting, and approvals.

At this stage, we begin identifying potential variables that could affect schedule or cost later in the process.

After the site visit and planning discussion, we prepare a written proposal outlining:

• The defined scope of work 
• Material assumptions
• Known project parameters 
• Preliminary timelines
• Permit and engineering considerations
   

This proposal serves as a framework—not a rushed guess—and reflects what we know before engineering and permitting are finalized.

If your property is subject to additional oversight, we will discuss those requirements early, including:

• Homeowners Association (HOA) approvals 
• Municipal permitting 
• Department of Environmental Protection (DEP) review 
• Water Management District requirements (when applicable)
   

These layers can affect timelines significantly depending on location, property type, and environmental factors.

Once the scope and expectations are clear, we move forward with a formal contract that outlines:

• Scope of work 
• Responsibilities 
• Engineering and permitting processes 
• General timelines
   

This step ensures clarity before moving into the technical phases of the project.

After contract execution, the project enters the engineering phase.

Engineering:

• Is required for many structural projects in Florida 
• Takes time to complete
• Can influence final construction details and cost
   

Because engineering dictates structural requirements, it must be completed before permits can be submitted.

Once engineering plans are finalized, they are submitted to the appropriate authorities.

The permitting process:

• Varies by municipality 
• May involve multiple review departments 
• Can require revisions or resubmissions
   

Permitting timelines are largely outside the contractor’s control and depend on local jurisdictions.

After permits are approved and issued, we schedule the project and begin construction.

At this point:

• Materials are ordered 
• Labor is scheduled 
• Inspections are coordinated 
• The project moves from planning to execution
   

Well-built decks and outdoor living spaces don’t happen by accident. They require thoughtful planning, clear communication, and patience through engineering and permitting.

At Deckmasters of South Florida, our process is designed to:

• Eliminate guesswork 
• Set realistic expectations 
• Protect the client 
• Deliver a properly built, long-lasting structure
   

If you’re considering a deck or outdoor living project, understanding the planning process is the first step toward a successful build.